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Home ECM Expertise Digital Archive
Digital Archive PDF Print E-mail

We spend an average of one hour a day searching for information. Especially for unstructured information like emails, Windows explorer and info that is stored in paper archives. The difficult part here is that this information is often not in the place we expect it should be. If the document itself is found, searching the document is time consuming as well.

We spend an hour a day searching for information!


A digital archive is suitable to store various types of documents. The document flows may or may not be automatically captured and putted in the appropriate archive.

digital_archive

Benefits for your organization

  • You save time! The saving is based on reducing the search time of 4 hours per user per week. The digital archive system is generally recovered within 3 months.
  • You don't have to save paper anymore (after approval of official bodies).
  • Much less risk of losing information.
  • Much better security of information.

Well suited for

Organizations where the employees have to search for documents in the system a lot, but instead of searching, they want to spend their precious time on more important tasks and to-do's.

Everybody needs the right intelligence to act upon with confidence.


Core capabilities

  • All documents and files can be provided by self-generated features. E.g. supplier, invoice number -and date for invoices or BSN, last name and date employed for PZ-files.
  • All text is indexed in the documents. This means you can search in the document text for keywords. A sort of Google for your own archive!
  • Thanks to indexing, document can be found quickly (few seconds), according to their characteristics or keywords in the text.
  • Through the built-in viewer, documents can be viewed directly, without starting the right application first.
  • If the right document is found, you can open the file (copy from the archive), print it or send it to others.
  • A digital archive offers extensive settings in the field of user rights and access to archives and documents.
  • A digital archive is much safer than the Windows folder structure.
  • It offers additional functionality in the field of:
    • Versioning
    • Audit logging (who has done what when)
    • Retention periods and destruction
    • Internet access